Time Management Strategies Flashcards
7 cards from real CPC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Time Management Strategies flashcards as text
A client constantly feels reactive rather than proactive. The root cause a productivity coach would investigate first is:
Answer: Lack of a defined planning ritual to set priorities before the day begins
Reactivity typically stems from the absence of a structured planning ritual; without preset priorities, incoming demands fill the vacuum.
The 'energy audit' tool in productivity coaching is used to:
Answer: Identify which activities drain or replenish the client's physical, emotional, and mental energy
An energy audit maps activities to their energy impact, helping clients restructure schedules to protect and leverage peak energy states.
Which principle explains why completing a small task first can build momentum for tackling larger ones?
Answer: The progress principle
Teresa Amabile's progress principle shows that even small wins create positive emotions and motivation that carry forward to subsequent tasks.
A client's schedule is entirely reactive because every hour is filled with others' requests. The coach's recommended structural solution is:
Answer: Block non-negotiable 'maker time' on the calendar before others can schedule meetings
Pre-blocking protected time on the calendar gives the client's priorities structural precedence over incoming meeting requests.
The 'waiting for' list in GTD captures:
Answer: Items delegated or requested that depend on someone else's action
The 'waiting for' list tracks all outstanding delegations and requests so the client can follow up systematically without mental strain.
Which concept describes the phenomenon where interruptions require an average of 23 minutes to fully regain previous focus?
Answer: Attention residue and context switching cost
Gloria Mark's research found that after an interruption, attention residue lingers on the previous task, requiring roughly 23 minutes to restore full focus.
A productivity coach uses a 'not-to-do list' with a client primarily to:
Answer: Identify and eliminate recurring low-value behaviors that drain time and energy
A not-to-do list makes low-value habits explicit and creates a conscious commitment to stop them, freeing time for high-impact work.