COS COS File Documentation & Recertification Procedures

Question 1

What is the primary HUD form used to document a tenant's certification or recertification in multifamily programs?

Accepted Answer

HUD-50059

Answer

The HUD-50059 is the Owner's Certification of Compliance with HUD's Tenant Eligibility and Rent Procedures, used for all move-in and recertification documentation.

Question 2

How long must owners retain tenant files after a tenant vacates in HUD multifamily programs?

Accepted Answer

3 years

Answer

HUD regulations generally require owners to retain tenant files for at least 3 years after the tenant vacates the unit.

Question 3

What type of recertification is triggered by a significant change in a tenant's income or family composition between annual recertifications?

Accepted Answer

Interim Recertification

Answer

An Interim Recertification is conducted when there is a significant change in a tenant's income or household composition between scheduled annual recertifications.

Question 4

What minimum notice must owners provide tenants before the annual recertification interview or deadline?

Accepted Answer

30 days

Answer

Owners must provide tenants with at least 30 days' notice before the annual recertification interview or submission deadline.

Question 5

In HUD tenant files, what does 'third-party verification' mean?

Accepted Answer

Verification obtained directly from an independent source such as an employer or bank

Answer

Third-party verification is income or asset documentation obtained directly from an independent source (employer, bank, Social Security Administration) rather than from the tenant.

(COS) Certified Occupancy Specialist Practice Test

(COS) Certified Occupancy Specialist Practice Test

COS COS File Documentation & Recertification Procedures