COR Regulatory Compliance & Documentation 2 — Questions and Answers
Question 1: Which Federal Acquisition Regulation (FAR) part specifically addresses the documentation requirements for contract files?
- FAR Part 4 (Correct answer)
- FAR Part 12
- FAR Part 32
- FAR Part 46
Correct answer: FAR Part 4
FAR Part 4 governs administrative matters including contract file contents and retention requirements.
Question 2: A COR discovers that a contractor missed a deliverable deadline but still provided the item two days late. What document should the COR prepare first?
- Contract modification
- Cure notice
- Written record of the contractor's non-performance and notification to the CO (Correct answer)
- Termination for default recommendation
Correct answer: Written record of the contractor's non-performance and notification to the CO
The COR should document the non-performance in writing and notify the Contracting Officer, who has authority to take corrective action.
Question 3: Under the Anti-Deficiency Act, what is prohibited regarding government obligations?
- Obligating funds in advance of receiving invoices
- Spending more than the amount authorized by an appropriation (Correct answer)
- Signing delivery orders before the base contract is awarded
- Approving contractor overtime without CO consent
Correct answer: Spending more than the amount authorized by an appropriation
The Anti-Deficiency Act prohibits obligating or expending funds in excess of appropriated amounts or in advance of appropriations.
Question 4: When documenting contractor performance in CPARS, how frequently must ratings be entered for contracts exceeding the reporting threshold?
- Monthly
- Quarterly
- Annually or at contract completion (Correct answer)
- Only at final close-out
Correct answer: Annually or at contract completion
CPARS evaluations are required annually and at contract completion for contracts meeting the reporting threshold.
Question 5: Which of the following is NOT an appropriate action for a COR to take independently without Contracting Officer approval?
- Inspecting delivered supplies
- Documenting contractor technical discussions
- Directing a contractor to change the method of performance (Correct answer)
- Reviewing invoices for accuracy
Correct answer: Directing a contractor to change the method of performance
Directing changes to contractor performance methods constitutes a constructive change and requires CO authorization.
Question 6: What is the primary purpose of maintaining a COR file throughout contract performance?
- To satisfy the contractor's administrative requirements
- To provide a complete record supporting contract actions, disputes, and audits (Correct answer)
- To track the COR's personal performance metrics
- To document only instances of contractor non-compliance
Correct answer: To provide a complete record supporting contract actions, disputes, and audits
A complete COR file creates an auditable record that supports contract decisions, potential disputes, and GAO or IG reviews.
Question 7: Which regulation establishes the ethical standards that prohibit a COR from accepting gifts from a contractor?
- FAR Part 3
- 5 CFR Part 2635 (Standards of Ethical Conduct) (Correct answer)
- DFARS Part 203
- FAR Part 9
Correct answer: 5 CFR Part 2635 (Standards of Ethical Conduct)
5 CFR Part 2635 establishes the government-wide Standards of Ethical Conduct for employees of the executive branch, including gift restrictions.
COR Regulatory Compliance & Documentation 2
Which Federal Acquisition Regulation (FAR) part specifically addresses the documentation requirements for contract files?