COR COR Invoice Review & Payment Processing 1 — Questions and Answers
Question 1: What form is typically used to document COR acceptance of goods or services for payment purposes?
- DD Form 250 (Correct answer)
- SF-1449
- DD Form 1149
- OF-347
Correct answer: DD Form 250
DD Form 250 (Material Inspection and Receiving Report) is used to document government acceptance of goods and services.
Question 2: Within how many days must the government generally make payment under the Prompt Payment Act after receiving a proper invoice?
- 15 days
- 30 days (Correct answer)
- 45 days
- 60 days
Correct answer: 30 days
The Prompt Payment Act generally requires the government to pay a proper invoice within 30 days of receipt.
Question 3: What should a COR do if an invoice includes charges for work not yet performed?
- Approve it to maintain contractor relations
- Reject it and notify the Contracting Officer (Correct answer)
- Pay only the completed portion without notifying the CO
- Ignore the discrepancy if the amount is small
Correct answer: Reject it and notify the Contracting Officer
The COR must reject invoices for unperformed work and immediately notify the Contracting Officer to take appropriate action.
Question 4: Which document serves as the primary basis for a COR to certify that services were received before approving an invoice?
- Contractor's original bid
- COR surveillance log and inspection records (Correct answer)
- Purchase request
- Delivery order number
Correct answer: COR surveillance log and inspection records
The COR's surveillance log and inspection records document contractor performance and serve as the evidentiary basis for invoice certification.
Question 5: What is an 'improper invoice' under the Prompt Payment Act?
- An invoice submitted before the period of performance ends
- An invoice missing required information such as the contract number (Correct answer)
- An invoice for an amount over $100,000
- An invoice submitted electronically rather than on paper
Correct answer: An invoice missing required information such as the contract number
An improper invoice lacks required data elements — such as contract number, description of supplies or services, or amount — and must be returned to the contractor.
Question 6: Who has the final authority to approve payment to a contractor?
- COR
- Program Manager
- Contracting Officer (Correct answer)
- DCAA auditor
Correct answer: Contracting Officer
Only the Contracting Officer has the legal authority to authorize final payment to contractors; the COR's role is to certify receipt and acceptance.
COR COR Invoice Review & Payment Processing 1
What form is typically used to document COR acceptance of goods or services for payment purposes?