COM COM Compliance and Risk Management 1 — Questions and Answers
Question 1: Which of the following is a primary responsibility of an office manager related to workplace compliance?
- Filing all tax returns for the company
- Ensuring office policies align with current federal, state, and local regulations (Correct answer)
- Conducting external audits of financial records
- Approving major capital expenditures
Correct answer: Ensuring office policies align with current federal, state, and local regulations
Office managers must ensure that internal policies and procedures reflect applicable laws and regulations to minimize legal risk.
Question 2: What is the purpose of a workplace risk assessment?
- To evaluate employee performance
- To identify potential hazards and implement controls to reduce the likelihood of harm (Correct answer)
- To calculate insurance premiums
- To determine budget allocations for safety equipment
Correct answer: To identify potential hazards and implement controls to reduce the likelihood of harm
A risk assessment systematically identifies hazards in the workplace and establishes controls to prevent incidents.
Question 3: Under OSHA regulations, employers are required to maintain a safe workplace by doing which of the following?
- Providing unlimited paid sick leave
- Identifying and correcting workplace hazards and providing safety training (Correct answer)
- Guaranteeing zero workplace accidents
- Eliminating all manual labor tasks
Correct answer: Identifying and correcting workplace hazards and providing safety training
OSHA's General Duty Clause requires employers to identify and correct recognized hazards and provide appropriate employee safety training.
Question 4: What does the term 'compliance calendar' refer to in office management?
- A schedule of employee performance reviews
- A timeline tracking deadlines for regulatory filings, renewals, and required audits (Correct answer)
- A monthly meeting schedule for the compliance team
- A log of past compliance violations
Correct answer: A timeline tracking deadlines for regulatory filings, renewals, and required audits
A compliance calendar helps office managers track and meet all regulatory, licensing, and reporting deadlines proactively.
Question 5: An employee reports a potential HIPAA violation in the office. What is the office manager's first action?
- Dismiss the report unless the employee has documentation
- Document the report, notify the privacy officer, and begin an internal review (Correct answer)
- Send an all-staff email about the allegation
- Immediately terminate the accused employee
Correct answer: Document the report, notify the privacy officer, and begin an internal review
Potential HIPAA violations must be taken seriously, documented immediately, and escalated to the designated privacy officer for proper investigation.
Question 6: Which record retention practice is most consistent with standard compliance requirements for US businesses?
- Shred all documents after 6 months
- Follow IRS and applicable federal/state guidelines for minimum retention periods by document type (Correct answer)
- Retain all documents indefinitely regardless of type
- Store only electronic copies and delete originals immediately
Correct answer: Follow IRS and applicable federal/state guidelines for minimum retention periods by document type
US businesses must adhere to IRS and other regulatory guidelines specifying different minimum retention periods depending on the document type.
COM COM Compliance and Risk Management 1
Which of the following is a primary responsibility of an office manager related to workplace compliance?