Notary Journal and Record Keeping Flashcards
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A Colorado notary uses an electronic journal for standard in-person notarizations. What is the Colorado law position on electronic journals?
Answer: Electronic journals are permitted for all notarial acts, including in-person
Colorado law permits notaries to maintain an electronic journal for any notarial act, not just remote online notarizations.
What information about the document being notarized must appear in a Colorado notary journal entry?
Answer: A description or title of the document
The journal entry must include a brief description or title of the document to identify the transaction without copying its full contents.
A signer refuses to sign the notary journal. Under Colorado law, what should the notary do?
Answer: Refuse to perform the notarial act
If a signer refuses to sign the journal, the notary should decline to perform the notarial act, as a complete record cannot be created.
A Colorado notary retires and destroys their journal after only 4 years. This action is:
Answer: A violation of Colorado's 10-year retention requirement
Destroying the journal before 10 years have elapsed from the last entry violates Colorado's mandatory retention requirement.
For a Colorado RON (Remote Online Notarization), which recording must be retained alongside the journal?
Answer: An audio-visual recording of the entire notarization session
Colorado requires notaries who perform RON acts to retain an audio-visual recording of the entire notarization session for the same 10-year period.
Which statement about the fee column in a Colorado notary journal is correct?
Answer: The fee charged must be recorded for every entry
Colorado requires the notary fee charged for each act to be recorded in the journal, including zero if no fee was charged.
A Colorado notary is presented with a document in a language the notary cannot read. The notary performs the notarization and records the act in their journal. What critical detail must the journal entry include?
Answer: A notation that the document was in a foreign language
The journal should note when a document is in a foreign language, as this documents a relevant circumstance of the notarization.