Notary Journal and Record Keeping Flashcards
7 cards from real Colorado Notary Exam practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Notary Journal and Record Keeping flashcards as text
Under Colorado law, how long must a notary retain their journal after the date of the last entry?
Answer: 10 years
Colorado law requires notaries to retain their journal for 10 years after the date of the last notarial act recorded in it.
A Colorado notary loses their journal. What is the required next step?
Answer: Notify the Colorado Secretary of State within 10 days
Colorado law requires a notary to notify the Secretary of State within 10 days if their journal is lost, stolen, or destroyed.
Which of the following is NOT a required entry in a Colorado notary journal?
Answer: The signer's Social Security Number
A signer's Social Security Number is never required in a notary journal; collecting it would be a privacy violation.
A signer requests to review the entries in a Colorado notary's journal related to their own transaction. What should the notary do?
Answer: Allow the signer to view only their own entry
Colorado allows a signer to inspect their own journal entry, but the notary must protect other entries from unauthorized disclosure.
What type of physical journal format does Colorado require for traditional (paper) notarial records?
Answer: A permanently bound book with sequential page numbers
Colorado requires a permanently bound journal with numbered pages to prevent tampering or removal of entries.
A Colorado notary performs a Remote Online Notarization (RON). Which additional item must be recorded in the journal compared to an in-person act?
Answer: The communication technology platform used
For RON acts, Colorado requires the journal to include the communication technology used to conduct the notarization.
A Colorado notary's commission expires. What must happen to the journal?
Answer: Retain it personally for the remainder of the 10-year period
Even after a commission expires, the notary must personally retain the journal for the full 10-year period following the last entry.