CO Notary Remote Online Notarization (RON) 2 — Questions and Answers
Question 1: When performing a RON in Colorado, the notary must be physically located:
- Anywhere in the world
- Within the United States
- Within Colorado (Correct answer)
- Within the county of their commission
Correct answer: Within Colorado
A Colorado RON notary must be physically located within the state of Colorado at the time the remote notarization is performed.
Question 2: What is 'credential analysis' as used in Colorado remote online notarization?
- Manually reviewing a signer's paper ID
- Automated technology that verifies the authenticity of a government-issued ID (Correct answer)
- Checking the signer's credit score
- A background check run by the Secretary of State
Correct answer: Automated technology that verifies the authenticity of a government-issued ID
Credential analysis is an automated process that uses technology to confirm that a signer's government-issued ID is genuine and unaltered.
Question 3: A Colorado RON platform provider must meet which of the following requirements?
- Be headquartered in Colorado
- Be approved or accepted by the Colorado Secretary of State (Correct answer)
- Maintain a physical office in Denver
- Employ at least one licensed Colorado attorney
Correct answer: Be approved or accepted by the Colorado Secretary of State
RON technology platform providers used by Colorado notaries must be approved by or compliant with the standards set by the Colorado Secretary of State.
Question 4: For a Colorado remote online notarization, the electronic journal entry must include:
- The signer's password to the RON platform
- The identity verification method used and the result (Correct answer)
- The notary's NMLS number
- The fair market value of the document being notarized
Correct answer: The identity verification method used and the result
Colorado requires the electronic journal for RON to record the identity verification method used (e.g., KBA) and its outcome for each session.
Question 5: Which of the following best describes 'communication technology' in the context of Colorado RON?
- Telephone calls with no video component
- An audio-visual link that allows real-time interaction between the notary and signer (Correct answer)
- Email exchange of signed documents
- Fax transmission of notarial certificates
Correct answer: An audio-visual link that allows real-time interaction between the notary and signer
Colorado defines communication technology for RON as an audio-visual link providing real-time, two-way communication between the notary and the signer.
Question 6: After a Colorado notary's RON registration expires or is revoked, what must happen to the stored audio-visual recordings?
- They must be immediately destroyed
- They must be transferred to the Secretary of State
- The notary must continue to maintain them for the required retention period (Correct answer)
- They become the property of the RON platform provider
Correct answer: The notary must continue to maintain them for the required retention period
Even after a notary's commission or RON registration ends, the notary remains obligated to maintain audio-visual recordings for the full five-year retention period.
Question 7: If a signer fails the knowledge-based authentication (KBA) questions during a RON attempt in Colorado, what should the notary do?
- Proceed with the notarization using the credential analysis alone
- Refuse to complete the notarization and terminate the session (Correct answer)
- Ask the signer to retake the KBA immediately with different questions
- Contact the Secretary of State for guidance before proceeding
Correct answer: Refuse to complete the notarization and terminate the session
If a signer fails identity proofing through KBA, the notary cannot proceed with the remote notarization, as positive identity verification is a legal requirement.
CO Notary Remote Online Notarization (RON) 2
When performing a RON in Colorado, the notary must be physically located: