CO Notary Notary Journal & Records

Question 1

Is a Colorado notary required to keep an official journal of notarial acts?

Accepted Answer

Yes, it is required by Colorado law

Answer

No, it is optional

Answer

Only for real estate transactions

Answer

Only for electronic notarizations

Question 2

What type of journal must a Colorado notary keep?

Accepted Answer

A permanently bound book with numbered pages or an approved electronic journal

Answer

A loose-leaf binder

Answer

A spiral notebook

Answer

A digital spreadsheet

Question 3

What information must a Colorado notary record in their journal for each act?

Accepted Answer

Date, type of act, document type, signer's name and address, ID used, and fee charged

Answer

Only the signer's name and date

Answer

Only the document type and fee

Answer

Only the signer's signature

Question 4

How long must a Colorado notary retain their journal after it is filled or the commission expires?

Accepted Answer

10 years

Answer

1 year

Answer

5 years

Answer

Permanently

Question 5

Can a Colorado notary allow a third party to inspect their journal?

Accepted Answer

Only with a court order or when the subject of the entry consents

Answer

Yes, anyone may inspect it at any time

Answer

No, the journal is always private

Answer

Yes, employers have unrestricted access

Question 6

What should a Colorado notary do if their journal is lost or stolen?

Accepted Answer

Notify the Secretary of State promptly

Answer

Nothing, it is optional anyway

Answer

File a report only with local police

Answer

Replace it immediately without reporting