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Remote Online Notarization (RON) Flashcards

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  1. A Colorado notary who is also authorized to perform RON uses a paper journal for in-person acts. For RON sessions, the notary must:

    Answer: Use a separate, tamper-evident electronic journal for RON acts

    Colorado requires RON notaries to maintain a separate electronic journal that is tamper-evident for all remote notarizations, distinct from any paper journal used for in-person acts.

  2. Under Colorado law, can a Colorado RON notary notarize for a signer located in a foreign country?

    Answer: Yes, Colorado RON law permits notarizing for signers located anywhere in the world

    Colorado's RON statute does not restrict signer location; a signer may be anywhere in the world as long as the notary is physically in Colorado.

  3. What is the primary purpose of the 'knowledge-based authentication' step in a Colorado RON session?

    Answer: To verify the signer's identity by asking questions only they should know the answers to

    KBA uses dynamic quiz questions drawn from the signer's personal history to confirm the person is who they claim to be, serving as remote identity proofing.

  4. A Colorado RON electronic journal must be:

    Answer: Stored on a secure system that prevents unauthorized alterations

    Colorado law requires the RON electronic journal to be tamper-evident and maintained on a secure system to prevent unauthorized access or modification.

  5. If a Colorado notary's RON platform vendor goes out of business, the notary is responsible for:

    Answer: Ensuring that journal and recording data are transferred and preserved for the required retention period

    The notary, not the vendor, is ultimately responsible for ensuring that records are preserved for the full retention period, even if the technology provider ceases operations.

  6. Which statement about Colorado RON electronic signatures is correct?

    Answer: The notary's electronic signature and seal must be attached to the notarized electronic document

    In a Colorado RON, the notary applies their electronic signature and electronic seal to the electronic document to complete the notarization.

  7. A Colorado notary performing a RON must verify at the start of the session that:

    Answer: The signer appears competent and is not acting under duress

    Just as with in-person notarizations, a RON notary must observe that the signer appears willing, aware, and free from coercion before proceeding.