Notary Journal & Records Flashcards

Is a Colorado notary required to keep an official journal of notarial acts?

Answer: Yes, it is required by Colorado law

Colorado law requires notaries to maintain an official journal recording every notarial act performed.

What type of journal must a Colorado notary keep?

Answer: A permanently bound book with numbered pages or an approved electronic journal

Colorado requires a permanently bound journal with numbered pages or an approved tamper-evident electronic journal.

What information must a Colorado notary record in their journal for each act?

Answer: Date, type of act, document type, signer's name and address, ID used, and fee charged

Each journal entry must include the date and time, type of notarial act, type of document, signer's name and address, identification used, and fee charged.

How long must a Colorado notary retain their journal after it is filled or the commission expires?

Answer: 10 years

Colorado notaries must retain their journals for 10 years after the last entry in the journal.

Can a Colorado notary allow a third party to inspect their journal?

Answer: Only with a court order or when the subject of the entry consents

Journal entries are generally confidential and may only be disclosed pursuant to court order or with the consent of the person whose entry is sought.

What should a Colorado notary do if their journal is lost or stolen?

Answer: Notify the Secretary of State promptly

A notary must promptly notify the Secretary of State if the official journal is lost, stolen, or destroyed.