Notary Journal & Records Flashcards

What is the purpose of requiring a notary to keep a journal?

Answer: To create an official record that can be used to verify or dispute notarizations

The journal creates an official record of every notarial act, which can be referenced if a notarization is later questioned or disputed.

If a notary performs a remote online notarization, what additional information must be journalized?

Answer: The type of audio-visual technology used and any credential analysis performed

For remote online notarizations, the journal must include a description of the audio-video communication technology and any identity proofing methods used.

If a Colorado notary dies, what should happen to their journal?

Answer: It should be delivered to the Secretary of State or retained by the notary's estate for the required period

Upon the notary's death, the journal should be delivered to the Secretary of State or retained by the estate for the required retention period.

A Colorado notary is subpoenaed for their journal. What must they do?

Answer: Comply with the subpoena and produce the journal

A valid court order or subpoena compels the notary to produce the journal; compliance is required.

Can a Colorado notary charge a fee for allowing inspection of the journal?

Answer: No, authorized inspection must be allowed without a fee

When inspection is legally authorized, the notary may not charge a fee for allowing access to the journal.

Which of the following should NOT be recorded in a Colorado notary journal?

Answer: The notary's personal opinion of the document's validity

The journal records factual information about the notarial act; the notary's personal legal opinions about a document are not appropriate journal entries.