CMP Contract Negotiation & Legal Considerations 2

Question 1

Under the Americans with Disabilities Act (ADA), a meeting planner's primary responsibility when selecting a venue is to:

Accepted Answer

Verify the venue provides accessible facilities and that the event program offers reasonable accommodations

Answer

Ensure the venue charges reduced registration fees for attendees with disabilities

Answer

Require all speakers to provide sign language interpreters at their own expense

Answer

Limit event activities to those all attendees can participate in equally without modification

Question 2

A 'hold harmless' agreement in an event contract is primarily intended to:

Accepted Answer

Transfer or limit liability from one party to another for specific types of claims or damages

Answer

Prevent the venue from holding rooms for other groups during the event dates

Answer

Ensure attendee registration fees are held in escrow until the event concludes

Answer

Prohibit competing events from being held in the same venue within 30 days

Question 3

When reviewing a hotel contract's food and beverage minimum, a meeting planner should understand that:

Accepted Answer

Failure to meet the minimum typically results in the group paying the shortfall as a penalty or service charge

Answer

The minimum applies only to alcohol purchases and excludes all non-alcoholic beverages

Answer

The minimum is always negotiable and may be reduced by 50% with advance notice

Answer

Tax and service charges are counted toward meeting the food and beverage minimum

Question 4

Which of the following best describes 'right of first refusal' in a venue contract?

Accepted Answer

The venue's commitment to offer the same organization priority consideration for the same dates in future years

Answer

The planner's right to refuse venue-mandated vendors without financial penalty

Answer

The planner's right to reduce the room block by up to 20% without attrition penalties

Answer

The venue's right to first review all marketing materials before the planner releases them publicly

Question 5

General liability insurance for an event is most important because it:

Accepted Answer

Protects the organizing entity from financial claims arising from bodily injury or property damage during the event

Answer

Covers the cost of rebuilding the venue in the event of catastrophic damage by attendees

Answer

Reimburses attendees for travel costs if the event is canceled due to planner negligence

Answer

Provides coverage for all vendor contracts if a vendor fails to perform

Question 6

An exclusive vendor clause in a venue contract means:

Accepted Answer

The group must use specific vendors designated by the venue for certain services, such as catering or A/V

Answer

The planner has exclusive rights to the venue and no other events may be booked simultaneously

Answer

All vendors hired by the planner must have an exclusive contract with the meeting planner only

Answer

The venue exclusively markets the event on behalf of the planner at no extra charge

Question 7

Intellectual property considerations for a meeting planner primarily involve:

Accepted Answer

Obtaining proper permissions and licenses for music, images, video, and speaker content used at the event

Answer

Ensuring that all event revenue is classified as intellectual property for tax purposes

Answer

Protecting the venue's proprietary room layout configurations from being copied by competitors

Answer

Securing patents for any new meeting formats or technologies developed for the event