Venue Selection & Logistics Flashcards
7 cards from real CMP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Venue Selection & Logistics flashcards as text
A planner is sourcing a venue in an unfamiliar city. Which resource provides the most comprehensive, unbiased venue inventory for initial research?
Answer: The city's Convention and Visitors Bureau (CVB)
CVBs represent all qualified venues in a destination and provide free, unbiased sourcing assistance with no obligation to book a specific property.
What is the key difference between 'exclusive use' and 'shared use' venue contracts?
Answer: Exclusive use means no other groups share the facility during your event
An exclusive-use contract reserves the entire venue solely for one group, eliminating conflicts with other events but typically at a premium cost.
When reviewing a hotel's fire safety certificate, what expiration detail MUST a planner verify?
Answer: That the certificate is current and valid through the event dates
A fire safety certificate must be valid through all event dates to ensure the venue meets code requirements when the event is actually held.
A planner's event requires 24-hour access to the meeting rooms for production setup. Which contract term addresses this need?
Answer: Move-in/move-out schedule clause
Move-in/move-out schedule clauses define exactly when the group has access to the space before and after the event, including overnight production hours.
Which sustainability criterion should a planner prioritize when selecting a venue for an eco-conscious corporate client?
Answer: Third-party environmental certifications such as LEED or ISO 20121
Third-party certifications like LEED or ISO 20121 provide verified, standardized evidence of a venue's environmental practices rather than self-reported claims.
A planner negotiates a 'comp room ratio' of 1:40. What does this mean for a block of 400 room nights?
Answer: The planner receives 10 complimentary room nights
A 1:40 comp ratio means one complimentary room night is earned for every 40 paid room nights; 400 room nights ÷ 40 = 10 comp nights.
What is the CMP-recommended first step when a chosen venue cancels a contract 8 months before the event?
Answer: Review the contract's cancellation and relocation clauses to understand the venue's obligations
Reviewing the contract's cancellation and relocation provisions first establishes what remedies—alternate space, damages, or assistance—the venue is obligated to provide.