Venue Selection & Logistics Flashcards
7 cards from real CMP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Venue Selection & Logistics flashcards as text
A hotel quotes a planner a rate of '$180/room/night plus 14% taxes and fees.' What type of rate is this?
Answer: Net rate
A net rate is the base room price before taxes and service fees are added, which the planner then factors into the total cost for attendees.
What is the primary purpose of a 'room block cutoff date' in hotel contracts?
Answer: It is the date after which attendees can no longer book at the contracted group rate
The cutoff date is the deadline for attendees to reserve rooms at the negotiated group rate; after this date the hotel may release unused rooms and raise rates.
During a site visit, a planner learns the venue's freight elevator has a 2,000 lb weight limit. Why is this critical information?
Answer: It may prevent large exhibit booths, staging, or equipment from reaching upper-floor event spaces
Heavy production equipment, staging, and large exhibit components must fit within the freight elevator's weight limit to reach upper-floor event spaces.
A planner is comparing two venues. Venue A charges a room rental fee; Venue B charges no room rental but has a mandatory F&B minimum. Which consideration is MOST important when choosing?
Answer: Which total cost (room rental vs. F&B minimum) is lower given the event's actual food and beverage needs
The true cost comparison requires knowing the event's actual F&B spend to determine if the minimum will be met naturally or result in a penalty.
What does 'peak night' refer to in hotel room block negotiations?
Answer: The night with the highest number of rooms occupied within the block
Peak night is the specific night within the block when the greatest number of rooms are occupied, used by hotels to determine group eligibility and complimentary room ratios.
A planner specifies 'schoolroom set for 200' in the ESG. What additional detail is MOST important to include?
Answer: The aisle configuration and required distance between rows
Aisle layout and row spacing directly affect fire code compliance, ADA accessibility, and the actual number of seats that fit in the room at that setup style.
Which clause should a planner negotiate to protect the event if the hotel changes ownership or brand affiliation before the event date?
Answer: Change of ownership/brand clause
A change of ownership or brand clause allows the planner to renegotiate or cancel without penalty if the property changes flags or management before the event.