Venue Selection & Logistics Flashcards
7 cards from real CMP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Venue Selection & Logistics flashcards as text
When evaluating a venue's ADA compliance, which factor is MOST critical for an event planner to assess?
Answer: Accessible routes from parking to meeting rooms
Accessible routes connecting all key areas—parking, entrances, restrooms, and meeting spaces—are the core requirement for ADA compliance at events.
A planner negotiates a 'last-room availability' clause in a hotel contract. What does this guarantee?
Answer: The planner's group gets the last available rooms at block rate
A last-room availability clause ensures the contracted group rate applies even when only a few rooms remain, protecting late-booking attendees.
Which metric best measures a venue's ability to host concurrent breakout sessions?
Answer: Number and size of breakout rooms relative to plenary capacity
The ratio and capacity of breakout rooms to the main session space determines whether the venue can simultaneously accommodate all breakout groups.
A planner discovers the venue's in-house AV provider is mandatory. What is the primary risk of this arrangement?
Answer: The planner loses competitive pricing and flexibility in AV sourcing
Exclusive in-house AV mandates eliminate the planner's ability to negotiate pricing or bring a preferred vendor, often resulting in higher costs.
What is the purpose of a 'force majeure' clause in a venue contract?
Answer: It releases both parties from obligations due to unforeseeable events beyond their control
Force majeure clauses excuse performance obligations when extraordinary events—natural disasters, pandemics, wars—make fulfillment impossible.
When calculating sleeping room pickup for a hotel block, which formula does a CMP use?
Answer: Rooms reserved ÷ rooms contracted × 100
Room pickup percentage is calculated by dividing actual rooms reserved by the number of rooms contracted, expressed as a percentage.
A planner selects a convention center over a hotel for a 3,000-person conference. What is the MOST likely primary reason?
Answer: Convention centers offer greater exhibit and breakout space without sleeping room requirements
Convention centers are designed for large-scale events with extensive exhibit floors and breakout configurations that hotels typically cannot match, with no mandatory room block commitment.