Procurement & Contract Administration Flashcards
7 cards from real CMO practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Procurement & Contract Administration flashcards as text
A municipality receives only one responsive bid on a formal solicitation. The procurement officer should MOST likely:
Answer: Cancel and re-bid with revised specifications or broader outreach
A single responsive bid suggests the market was not adequately reached or specifications were too restrictive, so re-bidding with revisions is the appropriate first step.
Which contract type places the GREATEST financial risk on the contractor?
Answer: Firm-fixed-price contract
A firm-fixed-price contract holds the contractor to a set price regardless of actual costs, so cost overruns are entirely the contractor's risk.
Under the Uniform Guidance (2 CFR Part 200), the micro-purchase threshold for non-federal entities is generally:
Answer: $10,000
The federal micro-purchase threshold under 2 CFR 200.320 is $10,000, below which competition requirements are minimal.
A change order that increases a contract's total value by 25% is BEST described as a potential:
Answer: Cardinal change
A cardinal change is a modification so substantial that it fundamentally alters the contract's scope, potentially voiding competitive procurement requirements.
Which evaluation method is MOST appropriate when the quality of the solution matters as much as price?
Answer: Best value (qualitative factors plus price)
Best value procurement weighs both technical/qualitative factors and price, allowing municipalities to select the proposal offering the greatest overall benefit.
A vendor informs a city that it cannot deliver goods on time due to a natural disaster that destroyed its warehouse. This situation MOST likely invokes which contract clause?
Answer: Force majeure clause
A force majeure clause excuses non-performance caused by extraordinary events outside the party's control, such as natural disasters.
When must a municipality generally conduct a cost or price analysis on a procurement?
Answer: Whenever competition is absent or cannot be relied upon to ensure fair pricing
Cost or price analysis is required whenever adequate competition is lacking, ensuring the government pays a fair and reasonable price regardless of funding source.