CMC Technology & Information Systems 3

Question 1

GIS (Geographic Information System) technology is used by municipal clerks PRIMARILY to:

Accepted Answer

Map and analyze spatial data such as ward boundaries, polling locations, and district lines

Answer

Compose official correspondence and meeting minutes

Answer

Generate payroll for municipal employees

Answer

Manage the city's social media accounts

Question 2

A municipality's IT disaster recovery plan for electronic records should include:

Accepted Answer

Off-site or cloud-based backups with tested restoration procedures and defined recovery time objectives

Answer

A single backup stored in the same building as the primary server

Answer

Instructions for converting all electronic records back to paper in an emergency

Answer

A policy requiring employees to memorize all critical data

Question 3

Remote electronic notarization (RON) laws, now enacted in many states, require which key security element?

Accepted Answer

Identity proofing and an audio-visual communication session recorded and retained as a record

Answer

The notary and signer must be in the same room

Answer

The document to be notarized must be printed before signing

Answer

The notary must have at least 10 years of experience

Question 4

When procuring a new software system for the clerk's office, which document formally defines the municipality's technical requirements and invites vendor proposals?

Accepted Answer

A Request for Proposal (RFP)

Answer

A purchase order (PO)

Answer

A memorandum of understanding (MOU)

Answer

A certificate of insurance

Question 5

Interoperability in municipal information systems refers to:

Accepted Answer

The ability of different software systems to exchange and use information seamlessly

Answer

Operating municipal services 24 hours a day without downtime

Answer

Providing identical user interfaces across all government platforms

Answer

Restricting system access to a single department for security

Question 6

Which best practice should a municipal clerk follow when an employee's device containing official records is lost or stolen?

Accepted Answer

Immediately notify IT and legal counsel, remotely wipe the device if possible, and assess any breach notification obligations

Answer

Wait 30 days before reporting the incident to determine if the device is found

Answer

Assume the data is safe because it is password protected

Answer

Purchase a replacement device and continue operations without further action

Question 7

Which NARA (National Archives and Records Administration) guideline concept is most applicable when a municipal clerk sets minimum technical standards for digitizing paper records?

Accepted Answer

NARA's digitization guidance specifies minimum image resolution, file format, and quality control standards to ensure digitized records are legally acceptable copies

Answer

NARA's guidelines recommend digitizing only records created after 2000

Answer

NARA prohibits municipalities from digitizing original paper records

Answer

NARA requires all digitized records to be stored on magnetic tape