CMC Meeting Management & Minutes 3

Question 1

Which element is NOT typically required in a formal meeting notice?

Accepted Answer

Names of all members expected to attend

Answer

Meeting notices must include the body's name, date, time, place, and often agenda topics, but not a list of attendees.

Question 2

A 'point of order' is raised during a meeting to accomplish what purpose?

Accepted Answer

Call attention to a procedural violation

Answer

A point of order alerts the chair that a rule or procedure is being violated and requires an immediate ruling.

Question 3

In municipal meeting minutes, how should a tie vote be recorded?

Accepted Answer

As a failed motion, with the vote tally documented

Answer

A tie vote defeats the motion, and the minutes should record the tally showing the tie result.

Question 4

What is the effect of a motion to 'lay on the table'?

Accepted Answer

Temporarily sets aside the motion for more urgent business

Answer

Tabling temporarily suspends consideration so the body can handle urgent business, with the intent to resume later.

Question 5

Which parliamentary document takes precedence over all others in a municipal organization?

Accepted Answer

State statutes and local charter

Answer

State law and the local government's charter supersede bylaws, which supersede special rules, which supersede the parliamentary authority.

(CMC) Certified Municipal Clerk Practice Test