CMC Meeting Management & Minutes 2

Question 1

When a motion is made and seconded, what is the correct order of subsequent steps?

Accepted Answer

State the motion, debate, then vote

Answer

After a motion is seconded, the chair states it, opens debate, then calls for a vote.

Question 2

Which type of minutes records only formal actions taken, without capturing debate or discussion?

Accepted Answer

Action minutes

Answer

Action minutes document only the motions, votes, and formal decisions made by the body.

Question 3

A council member who was absent from a meeting may do which of the following regarding the minutes?

Accepted Answer

Vote to approve or correct them at the next meeting

Answer

Absent members may still vote on approval of minutes at the subsequent meeting as they are reviewing a record, not participating in past business.

Question 4

What is the purpose of a 'consent agenda' in a public meeting?

Accepted Answer

To group routine items for approval in a single vote

Answer

A consent agenda bundles routine, non-controversial items so the governing body can approve them all at once, saving time.

Question 5

Under Robert's Rules of Order, what happens if the 'previous question' motion is adopted?

Accepted Answer

Debate is immediately closed and a vote is taken

Answer

Adopting the previous question ends debate and forces an immediate vote on the pending motion.

(CMC) Certified Municipal Clerk Practice Test