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Meeting Management & Minutes Flashcards

7 cards from real CMC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 7 Meeting Management & Minutes flashcards as text

  1. Which scenario correctly describes an 'executive session' in a municipal context?

    Answer: A closed meeting for discussing legally exempt topics such as personnel or litigation

    Executive sessions are closed to the public and limited to topics specifically exempted by state open meetings law, such as personnel, litigation, or real estate negotiations.

  2. After an executive session, what action must a governing body take before adjourning?

    Answer: Return to open session and take any formal votes in public

    All formal votes and official actions must be taken in open session; executive sessions are for deliberation only.

  3. Which of the following best describes the clerk's role during a public hearing?

    Answer: Record testimony, manage speaker sign-in, and maintain the record

    During public hearings, the clerk records speakers' testimony, manages administrative logistics, and maintains the official record.

  4. A quorum is lost during a meeting when several members leave. What should the chair do?

    Answer: Take a brief recess to attempt to restore quorum, then adjourn if unsuccessful

    Without a quorum, the body cannot transact business; the chair should attempt to restore quorum and then adjourn if it cannot be restored.

  5. What information should appear in the minutes regarding a public comment period?

    Answer: Names of speakers and brief summary or topic of each comment

    Minutes should note each speaker's name and the subject of their remarks to document that the public comment requirement was met.

  6. Which amendment to a main motion is debatable and requires only a majority vote to adopt?

    Answer: Amendment to an amendment (secondary amendment)

    A secondary amendment (amendment to an amendment) is debatable and requires only a majority vote, just like a primary amendment.

  7. When a meeting is 'adjourned sine die,' what does this mean?

    Answer: The meeting is permanently concluded with no continuation

    Sine die (Latin: 'without a day') means the meeting is concluded with no future date set, often marking the end of a legislative session.