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Coding & Info Ordering Flashcards

6 cards from real Clerical Exams practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. Which of these four-digit codes contains a transposition error compared to the original code 4827?

    Answer: 4872

    4872 has digits 2 and 7 transposed compared to 4827 (the 8-2-7 becomes 8-7-2).

  2. A clerk must order these dates chronologically (oldest first): March 14, 2022; November 2, 2021; July 30, 2022; November 2, 2022

    Answer: November 2, 2021 then March 14, 2022 then July 30, 2022 then November 2, 2022

    Chronological order: Nov 2, 2021 then Mar 14, 2022 then Jul 30, 2022 then Nov 2, 2022.

  3. In a filing code system: 1=Active, 2=Inactive, 3=Pending, 4=Closed. Which action should be taken on a file coded '4'?

    Answer: No further action; the matter is resolved

    Code 4 = Closed, meaning the matter is fully resolved and no further action is needed.

  4. A document contains the sentence: 'Submit form by Febrary 28.' What type of error is 'Febrary'?

    Answer: Omission error

    'Febrary' is missing the letter 'u' (February). This is an omission error — a character was left out.

  5. A records clerk must file a document titled 'Employee Health Benefits 2023'. Which subject category code is most appropriate?

    Answer: HR-Benefits

    Employee health benefits fall under Human Resources (HR), so an HR-prefixed subject code is most appropriate.

  6. Which of the following is the correct order for filing these records chronologically by year, then month? Jan 2023, Dec 2022, Mar 2022, Sep 2023

    Answer: Mar 2022, Dec 2022, Jan 2023, Sep 2023

    Oldest to newest: Mar 2022, Dec 2022, Jan 2023, Sep 2023.