Clerical Exams Skills 3

Question 1

Which of the following is an example of a cross-reference in a filing system?

Accepted Answer

A note in one folder directing the filer to look in another folder for related material

Answer

A duplicate copy of a document stored in two separate folders

Answer

A color-coded label on a file

Answer

A backup of electronic files on a separate drive

Question 2

When preparing an envelope for mailing, the return address should be placed in the:

Accepted Answer

Upper left corner

Answer

Upper right corner

Answer

Bottom center

Answer

Lower right corner

Question 3

In a geographic filing system, files are organized primarily by:

Accepted Answer

Location (state, city, or region)

Answer

Date of creation

Answer

Subject matter

Answer

Employee identification number

Question 4

A clerk needs to calculate the cost of mailing 45 letters at $0.68 per stamp. What is the total postage cost?

Accepted Answer

$30.60

Answer

$28.60

Answer

$31.60

Answer

$32.60

Question 5

Which type of filing equipment is MOST appropriate for storing large architectural drawings or blueprints?

Accepted Answer

Flat file drawer (plan file)

Answer

Standard vertical file cabinet

Answer

Lateral file cabinet

Answer

Rotary card file

Question 6

What does 'WPM' stand for in the context of clerical exams?

Accepted Answer

Words Per Minute

Answer

Words Per Meeting

Answer

Written Page Measurements

Answer

Work Performance Metrics