CIP Information Governance and Strategy 4

Question 1

Which role is typically responsible for defining IG policies across an entire enterprise?

Accepted Answer

Chief Information Governance Officer (CIGO) or equivalent executive

Answer

Database administrator

Answer

Network security analyst

Answer

Front-line records clerk

Question 2

The concept of 'defensible disposition' in records management means:

Accepted Answer

Destroying records according to a documented, consistently applied retention schedule

Answer

Keeping all records indefinitely to avoid litigation risk

Answer

Deleting records only after receiving legal department sign-off each time

Answer

Backing up records before deletion to secondary storage

Question 3

A company stores customer PII in three different countries. Which IG consideration becomes most complex?

Accepted Answer

Cross-border data transfer restrictions and differing national privacy laws

Answer

Choosing a single cloud storage vendor

Answer

Translating all records into a single language

Answer

Standardizing file naming conventions globally

Question 4

In IG strategy development, a RACI matrix is used to:

Accepted Answer

Assign Responsible, Accountable, Consulted, and Informed roles for governance tasks

Answer

Rate the risk level of each information asset

Answer

Document regulatory compliance status by department

Answer

Calculate the return on investment of the IG program

Question 5

Which of the following is an example of an 'information governance policy' rather than an 'information governance procedure'?

Accepted Answer

'All confidential records must be encrypted at rest and in transit.'

Answer

'Step 1: Open the records management system. Step 2: Select the record type…'

Answer

'Use form RM-101 to request record retrieval from off-site storage.'

Answer

'Run the quarterly purge script on the last Friday of each month.'

Question 6

Enterprise content management (ECM) systems support IG primarily by:

Accepted Answer

Providing centralized capture, storage, retrieval, and disposition of content

Answer

Replacing the need for a records retention schedule

Answer

Automatically classifying all incoming data without human input

Answer

Serving as the authoritative system for financial reporting

Question 7

When an IG program undergoes a maturity assessment, a score of 'Level 1 - Initial' typically means:

Accepted Answer

Processes are ad hoc and undocumented, with no consistent governance practices

Answer

Basic policies exist but are not enforced consistently

Answer

Governance is fully documented, measured, and continuously improved

Answer

Automation has been deployed for most governance tasks