Information Lifecycle Management Flashcards
7 cards from real CIP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Information Lifecycle Management flashcards as text
In information lifecycle management, what is the purpose of a 'file plan'?
Answer: A classification scheme that organizes records into categories with assigned retention periods
A file plan is a classification tool that organizes records into logical categories or series and links each category to its applicable retention period and disposition instructions.
Which of the following represents an 'active' record in the information lifecycle?
Answer: A personnel file for a current employee used regularly by HR
An active record is one currently used in day-to-day business operations; a current employee's personnel file accessed regularly by HR is a classic example.
What is the primary risk of retaining records beyond their required retention period without justification?
Answer: Increased storage costs and heightened legal liability exposure in discovery
Keeping records beyond their required retention period increases storage costs and expands the pool of potentially discoverable information in litigation, raising legal liability.
Which type of disposition authority must typically be obtained before an organization can destroy government records?
Answer: Formal authorization from a records authority or oversight body
Government records typically require formal authorization from a designated records authority or oversight body (such as NARA in the US) before they can be legally destroyed.
What does 'information obsolescence' mean in the context of the information lifecycle?
Answer: Information that has lost its value and utility for the purpose for which it was created
Information obsolescence refers to information that is no longer relevant or useful for its intended purpose, which may trigger disposition actions even if the formal retention period has not yet expired.
Which phase of the information lifecycle is most directly supported by taxonomy and metadata management practices?
Answer: Organization and classification
Taxonomy and metadata management directly support the organization and classification phase by providing structured vocabularies and descriptive data that make information findable and manageable.
An organization discovers it has accumulated years of unmanaged electronic records with no applied retention rules. This situation is commonly called:
Answer: Dark data accumulation
Dark data refers to data collected and stored by an organization but never analyzed, tagged, or managed — it carries ongoing storage costs and legal risk without delivering business value.