Information Governance and Strategy Flashcards

Which element is most critical when establishing an information governance (IG) program's scope?

Answer: Defining which information assets and business units fall under governance

Scope definition determines which assets and organizational units IG policies apply to, forming the foundation of the program.

An organization's IG policy conflicts with a newly enacted state privacy law. What is the correct first step?

Answer: Immediately update the IG policy to comply with the law

Legal compliance takes precedence; IG policies must be updated immediately when they conflict with applicable law.

A Records Retention Schedule (RRS) primarily serves to:

Answer: Define how long each record type must be kept before disposal

An RRS specifies mandatory retention periods for each record category based on legal, regulatory, and business requirements.

Which governance model places IG decision-making authority primarily at the departmental level rather than centrally?

Answer: Federated governance model

A federated model distributes governance authority to individual business units while maintaining some enterprise-wide standards.

When conducting an information asset inventory, which attribute is LEAST relevant to capture?

Answer: The personal preference of the data owner regarding storage format

Personal preferences are subjective and do not drive governance decisions; classification, location, and regulatory context are all essential.

The 'information life cycle' in IG typically ends with which phase?

Answer: Disposition (destruction or archiving)

Disposition — either secure destruction or transfer to an archive — marks the final phase of the information life cycle.

Which metric best demonstrates the business value of an information governance program to executive stakeholders?

Answer: Reduction in legal hold costs and e-discovery expenses

Tangible cost savings from reduced litigation and e-discovery expenses directly demonstrate ROI to executives.