CIP Content and Document Management Flashcards
6 cards from real CIP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 CIP Content and Document Management flashcards as text
What is the main function of metadata in a content management system?
Answer: To describe, identify, and facilitate retrieval of content
Metadata describes the properties of content (author, date, subject, type) enabling efficient search, retrieval, and management.
Which document management practice involves converting paper records into digital format for storage and retrieval?
Answer: Digitization
Digitization is the process of converting physical paper documents into digital format using scanning or imaging technologies.
A 'disposition schedule' in document management primarily defines:
Answer: How long documents must be retained and what happens after retention ends
A disposition schedule specifies how long records are kept and whether they are destroyed or transferred to archives after the retention period.
Which term describes the process of removing duplicate copies of content to optimize storage in a document management system?
Answer: De-duplication
De-duplication identifies and eliminates redundant copies of data, reducing storage requirements and improving system efficiency.
In a records management context, what is 'vital records protection'?
Answer: Safeguarding records essential for organizational continuity during a disaster
Vital records protection ensures that records critical to organizational survival and resumption of operations after a disaster are preserved and accessible.
What is the purpose of an 'audit trail' in a document management system?
Answer: To provide a chronological record of all actions taken on a document
An audit trail logs every action taken on a document—creation, viewing, editing, deletion—providing accountability and traceability.