CHP Inventory & Supply Management 3 — Questions and Answers
Question 1: Which type of purchase order is most appropriate for recurring housekeeping supply needs throughout the year?
- Spot purchase order
- Blanket purchase order (Correct answer)
- Emergency purchase order
- Capital purchase order
Correct answer: Blanket purchase order
A blanket purchase order covers multiple deliveries of the same items over a set period, reducing paperwork for recurring orders.
Question 2: What does 'just-in-time' (JIT) inventory management aim to achieve?
- Maintaining large safety stock buffers at all times
- Receiving supplies only as they are needed to minimize storage costs (Correct answer)
- Ordering supplies just before they expire
- Scheduling deliveries during peak occupancy periods
Correct answer: Receiving supplies only as they are needed to minimize storage costs
JIT inventory minimizes on-hand stock by timing deliveries to arrive exactly when supplies are needed, reducing storage and carrying costs.
Question 3: When comparing two cleaning chemical suppliers, Supplier A offers a 5% discount for orders over $500, while Supplier B offers free delivery on all orders. Which factor should MOST influence the final decision?
- The color of the supplier's packaging
- Total cost of ownership including price, delivery, and reliability (Correct answer)
- Which supplier is geographically closest
- Which supplier has the newest website
Correct answer: Total cost of ownership including price, delivery, and reliability
Total cost of ownership considers all cost factors including price, delivery fees, and reliability, providing the most complete basis for vendor selection.
Question 4: In inventory management, what is 'dead stock'?
- Items that have been written off due to damage
- Items that remain unused and unsold for an extended period (Correct answer)
- Supplies stored in a basement storeroom
- Products awaiting quality inspection
Correct answer: Items that remain unused and unsold for an extended period
Dead stock refers to inventory items that have not been used or consumed over a long period, tying up capital and storage space.
Question 5: Which document serves as the primary record when receiving a delivery of housekeeping supplies from a vendor?
- Purchase requisition
- Receiving report (Correct answer)
- Stock transfer form
- Budget variance report
Correct answer: Receiving report
A receiving report documents the actual quantities and condition of items received, allowing verification against the purchase order and vendor invoice.
Question 6: A housekeeping department uses 150 rolls of toilet paper per day. Lead time from the supplier is 4 days. What is the minimum reorder point without a safety stock?
- 150 rolls
- 300 rolls
- 600 rolls (Correct answer)
- 750 rolls
Correct answer: 600 rolls
Reorder point = daily usage × lead time = 150 × 4 = 600 rolls, ensuring stock lasts through the replenishment period.
Question 7: What is the primary advantage of using barcodes or RFID tags on housekeeping supply items?
- They make packaging more visually appealing
- They enable faster, more accurate inventory tracking and reduce manual counting errors (Correct answer)
- They are required by federal law for all hospitality supplies
- They allow supplies to be ordered directly by guests
Correct answer: They enable faster, more accurate inventory tracking and reduce manual counting errors
Barcodes and RFID technology automate inventory tracking, reducing human error and the time required for stock counts.
CHP Inventory & Supply Management 3
Which type of purchase order is most appropriate for recurring housekeeping supply needs throughout the year?