CHP Event Management Principles 3 — Questions and Answers
Question 1: Which type of event insurance protects against financial loss if the event must be cancelled due to unforeseeable circumstances?
- General liability insurance
- Event cancellation insurance (Correct answer)
- Workers' compensation insurance
- Liquor liability insurance
Correct answer: Event cancellation insurance
Event cancellation insurance reimburses organizers for non-recoverable costs if the event is cancelled due to covered perils such as natural disasters or venue failure.
Question 2: What does the term 'shoulder period' mean in hotel and event venue pricing?
- The peak demand season with highest rates
- The low-demand period just before or after peak season (Correct answer)
- Time reserved for setup and breakdown
- A discount offered to repeat clients
Correct answer: The low-demand period just before or after peak season
Shoulder periods are transitional times between peak and off-peak seasons when demand and pricing are moderate.
Question 3: When planning food quantities for a reception-style event, the standard rule of thumb for passed hors d'oeuvres (no meal to follow) is approximately:
- 4–5 pieces per person per hour
- 8–12 pieces per person per hour (Correct answer)
- 2–3 pieces per person per hour
- 15–20 pieces per person per hour
Correct answer: 8–12 pieces per person per hour
When hors d'oeuvres are the primary food offering, industry standards recommend 8–12 pieces per person per hour to ensure guests are adequately fed.
Question 4: A venue's 'force majeure' clause in an event contract primarily protects:
- Only the client from unexpected costs
- Both parties from liability when events are cancelled due to extraordinary circumstances beyond their control (Correct answer)
- Only the venue from client cancellations
- Vendors who fail to deliver services
Correct answer: Both parties from liability when events are cancelled due to extraordinary circumstances beyond their control
Force majeure clauses excuse both the venue and the client from contract obligations when extraordinary events such as natural disasters or government actions make performance impossible.
Question 5: Which AV component is responsible for mixing and balancing multiple audio inputs (microphones, music, video) into a single output?
- Amplifier
- Audio mixing board (Correct answer)
- Signal processor
- Digital media player
Correct answer: Audio mixing board
An audio mixing board (soundboard) allows the AV technician to control and blend multiple audio sources into the desired output levels.
Question 6: In event budgeting, a 'contingency fund' is typically set at what percentage of the total event budget?
- 1–2%
- 5–10% (Correct answer)
- 20–25%
- 30–35%
Correct answer: 5–10%
Industry best practice recommends setting aside 5–10% of the total budget as a contingency to cover unexpected costs or overruns.
Question 7: A 'post-con' meeting in event management refers to:
- A pre-event planning session with all vendors
- A debrief held after the event to review successes and areas for improvement (Correct answer)
- A contract negotiation meeting with the venue
- A meeting held the morning of the event
Correct answer: A debrief held after the event to review successes and areas for improvement
A post-con (post-convention) meeting is a debrief session held after the event where the planning team and venue review performance and document lessons learned.
CHP Event Management Principles 3
Which type of event insurance protects against financial loss if the event must be cancelled due to unforeseeable circumstances?