CHI Meeting & Convention Planning 3 — Questions and Answers
Question 1: Which food and beverage service style allows guests to serve themselves from a central table and is common at networking receptions?
- French service
- Russian service
- Buffet service (Correct answer)
- Plated service
Correct answer: Buffet service
Buffet service stations allow guests to circulate, select their own food, and interact freely, making it ideal for networking events.
Question 2: When planning audio-visual requirements, what does 'IMAG' stand for?
- Interactive Meeting Agenda Guide
- Image Magnification (Correct answer)
- Integrated Media and Graphics
- In-Meeting Audio Gain
Correct answer: Image Magnification
IMAG (Image Magnification) uses cameras and large screens to broadcast a live close-up of the speaker so all attendees can see clearly.
Question 3: What is the purpose of a 'run of show' document in convention management?
- A script listing every planned event, cue, and timing sequence for event-day execution (Correct answer)
- A report summarizing post-event attendee satisfaction scores
- A checklist of safety inspections required before opening the exhibit hall
- A financial summary comparing budgeted to actual expenses
Correct answer: A script listing every planned event, cue, and timing sequence for event-day execution
The run of show is a minute-by-minute production document used by all event-day staff and vendors to stay synchronized.
Question 4: In exhibition and trade show planning, what is a 'decorator' (or 'general service contractor')?
- A hotel employee responsible for room décor setup
- A company that provides furnishings, signage, and labor for exhibit floor installation (Correct answer)
- A caterer specializing in themed event décor
- An independent graphic designer hired for branding
Correct answer: A company that provides furnishings, signage, and labor for exhibit floor installation
The general service contractor (GSC) coordinates booth installation, carpet, furniture, signage, and move-in/move-out logistics for the exhibit floor.
Question 5: Which lighting technique uses colored lights aimed at walls or draping to transform the mood of a meeting room or ballroom?
- Gobo lighting
- Uplighting (Correct answer)
- Pin spotting
- Follow spotting
Correct answer: Uplighting
Uplighting places LED fixtures on the floor and directs colored light upward onto walls or architectural features to set event atmosphere.
Question 6: What is the recommended minimum ceiling height for a standard rear-screen projection setup in a meeting room?
- 8 feet
- 10 feet
- 12 feet (Correct answer)
- 16 feet
Correct answer: 12 feet
Rear-screen projection requires at least 12 feet of ceiling clearance to accommodate the screen and projection equipment behind the stage.
Question 7: A 'guarantee' in food and beverage contracting refers to:
- The caterer's guarantee of on-time service
- The final confirmed number of guests the client agrees to pay for regardless of actual attendance (Correct answer)
- A guarantee that menu items will not run out
- The minimum AV spend required for meal functions
Correct answer: The final confirmed number of guests the client agrees to pay for regardless of actual attendance
The F&B guarantee is the headcount submitted to the caterer by the deadline, and the client pays for that number even if fewer people attend.
CHI Meeting & Convention Planning 3
Which food and beverage service style allows guests to serve themselves from a central table and is common at networking receptions?