CGA Post-Award Administration & Grant Closeout 1 — Questions and Answers
Question 1: Under 2 CFR Part 200 (Uniform Guidance), how many calendar days does a non-federal entity typically have to submit final financial and performance reports after the period of performance ends?
- 30 days
- 60 days
- 90 days (Correct answer)
- 120 days
Correct answer: 90 days
2 CFR 200.344 requires non-federal entities to submit all final reports within 90 calendar days after the period of performance end date.
Question 2: Which document officially communicates a federal agency's decision to fund a grant application and outlines the award's terms and conditions?
- Grant proposal
- Budget justification
- Indirect cost rate agreement
- Notice of Award (NOA) (Correct answer)
Correct answer: Notice of Award (NOA)
The Notice of Award (NOA) is the official document from the federal awarding agency that authorizes the grant and specifies all applicable terms and conditions.
Question 3: A grant recipient wishes to transfer funds between budget categories in an amount exceeding the threshold specified in the award terms. What is typically required under 2 CFR 200.308?
- Only internal board approval
- Prior written approval from the federal awarding agency (Correct answer)
- Verbal approval from the program officer
- Notification to the agency within 30 days after the transfer
Correct answer: Prior written approval from the federal awarding agency
Budget modifications exceeding established thresholds require prior written approval from the federal awarding agency per 2 CFR 200.308 before the change is implemented.
Question 4: What is a 'no-cost extension' in grant administration?
- A waiver of indirect cost requirements during the project
- An increase in grant funding with no matching requirement
- An extension of the performance period without additional federal funding (Correct answer)
- A reduction in reporting requirements for the final year
Correct answer: An extension of the performance period without additional federal funding
A no-cost extension extends the period of performance without providing additional federal funds, giving the grantee more time to complete project objectives.
Question 5: Under 2 CFR 200.309, costs incurred after the period of performance end date are generally treated as:
- Allowable if documented with receipts
- Allowable for up to 90 days after the period ends
- Allowable only for administrative costs
- Not allowable unless specifically authorized by the awarding agency (Correct answer)
Correct answer: Not allowable unless specifically authorized by the awarding agency
Costs must be incurred within the approved period of performance; post-period costs are unallowable unless the awarding agency has specifically authorized them.
Question 6: What is the purpose of a grant amendment (also called a modification)?
- To terminate the grant early and deobligate remaining funds
- To formally change specific terms, conditions, or scope of an existing award (Correct answer)
- To apply for continuation funding in the next fiscal year
- To dispute findings from a federal compliance review
Correct answer: To formally change specific terms, conditions, or scope of an existing award
A grant amendment is an official document that formally modifies specific provisions of an existing grant award, such as scope, budget categories, or the performance period.
Question 7: Which of the following actions requires prior approval from the federal awarding agency during post-award administration?
- Hiring staff within approved position descriptions in the budget
- Submitting required quarterly financial reports on time
- Changing the project director named in the award (Correct answer)
- Purchasing supplies that are budgeted in the approved budget
Correct answer: Changing the project director named in the award
Changing key personnel such as the project director is a condition requiring prior approval from the federal awarding agency per 2 CFR 200.308(c).
CGA Post-Award Administration & Grant Closeout 1
Under 2 CFR Part 200 (Uniform Guidance), how many calendar days does a non-federal entity typically have to submit final financial and performance reports after the period of performance ends?