CGA Grant Program Management 2 — Questions and Answers
Question 1: A grant recipient discovers mid-project that a key subcontractor cannot complete their scope of work. What is the FIRST step the grant administrator should take?
- Immediately terminate the subcontract and find a replacement
- Review the grant agreement for prior approval requirements before making changes (Correct answer)
- Notify the grantor only after a replacement subcontractor is secured
- Continue the project and document the issue in the final report
Correct answer: Review the grant agreement for prior approval requirements before making changes
Grant agreements typically require prior written approval from the grantor before making significant changes to subcontractors or scope of work.
Question 2: Under 2 CFR Part 200, what is the threshold for requiring a single audit for non-federal entities?
- $500,000 in federal expenditures per fiscal year
- $750,000 in federal expenditures per fiscal year (Correct answer)
- $1,000,000 in federal expenditures per fiscal year
- $250,000 in federal expenditures per fiscal year
Correct answer: $750,000 in federal expenditures per fiscal year
The Uniform Guidance (2 CFR Part 200) requires a single audit for non-federal entities that expend $750,000 or more in federal awards during a fiscal year.
Question 3: Which document outlines the specific terms, conditions, and requirements that a grantee must follow when managing a federal grant?
- The Notice of Funding Opportunity (NOFO)
- The Notice of Award (NOA) (Correct answer)
- The Federal Register
- The Catalog of Federal Domestic Assistance (CFDA)
Correct answer: The Notice of Award (NOA)
The Notice of Award (NOA) is the legally binding document that specifies the terms and conditions the grantee must comply with during the award period.
Question 4: A grantee wants to carry over unspent funds from one budget period to the next. Under 2 CFR Part 200, for most federal grants, what is required?
- Carryover is automatic and no approval is needed
- Prior approval from the federal awarding agency is required (Correct answer)
- Unspent funds must be returned to the federal government
- The grantee must submit a formal budget amendment only
Correct answer: Prior approval from the federal awarding agency is required
Under 2 CFR §200.308, prior approval from the federal awarding agency is generally required to carry over unobligated balances to subsequent budget periods.
Question 5: What is the purpose of a grant program logic model?
- To serve as a legal contract between the grantee and grantor
- To visually map the relationship between program inputs, activities, outputs, and outcomes (Correct answer)
- To document financial expenditures throughout the grant period
- To outline the procurement process for grant-funded purchases
Correct answer: To visually map the relationship between program inputs, activities, outputs, and outcomes
A logic model graphically illustrates the theory of change by linking program resources and activities to expected short-term outputs and long-term outcomes.
Question 6: When must a federal grant recipient report a significant change to program objectives?
- Only at the end of the grant period in the final report
- As soon as possible and no later than 30 calendar days after the change (Correct answer)
- Within 90 days of the fiscal year end
- Only if the change affects more than 25% of the budget
Correct answer: As soon as possible and no later than 30 calendar days after the change
Under 2 CFR §200.328, recipients must report significant developments, including changes to program objectives, as soon as possible but no later than 30 calendar days after the event.
Question 7: A grant administrator is reviewing indirect cost rates. What is a 'predetermined' indirect cost rate?
- A rate set annually based on actual costs after the fiscal year ends
- A fixed rate established for a specific future period that cannot be adjusted after the fact (Correct answer)
- A rate negotiated each year based on estimated costs
- A rate applied only to equipment purchases
Correct answer: A fixed rate established for a specific future period that cannot be adjusted after the fact
A predetermined indirect cost rate is a fixed rate established in advance for a specific period and is not subject to adjustment once set, unlike provisional or fixed rates.
CGA Grant Program Management 2
A grant recipient discovers mid-project that a key subcontractor cannot complete their scope of work.
What is the FIRST step the grant administrator should take?