CGA CGA Data Management & Reporting Systems

Question 1

Which federal regulation governs the protection of personally identifiable information (PII) collected as part of a federally funded education program?

Accepted Answer

The Family Educational Rights and Privacy Act (FERPA)

Answer

The Freedom of Information Act (FOIA)

Answer

The Health Insurance Portability and Accountability Act (HIPAA)

Answer

The Americans with Disabilities Act (ADA)

Question 2

A CGA needs to select a data collection tool for tracking grant performance measures. Which factor should be weighted most heavily?

Accepted Answer

Alignment with the performance indicators specified in the grant agreement

Answer

The tool's visual appeal

Answer

The tool's social media integration features

Answer

The number of pre-built report templates

Question 3

What is the purpose of a data dictionary in grant data management?

Accepted Answer

To define variables, data types, and collection protocols for consistent data use

Answer

To store raw survey responses

Answer

To summarize the grant budget

Answer

To replace the performance measurement plan

Question 4

Under 2 CFR Part 200.333, federal grantees are required to retain financial records, supporting documents, and other pertinent records for:

Accepted Answer

3 years after the submission of the final financial report

Answer

1 year after the grant period ends

Answer

5 years after the grant award date

Answer

10 years after program closeout

Question 5

A CGA notices that program data entered by two different staff members for the same client contains conflicting information. What process should be implemented to prevent this?

Accepted Answer

Establish data quality protocols including entry standards and validation checks

Answer

Allow each staff member to maintain separate records

Answer

Delete one set of records arbitrarily

Answer

Report the discrepancy to the funder immediately

Question 6

When a grant program uses a federal reporting system such as GrantSolutions or OLDC, the CGA is responsible for ensuring:

Accepted Answer

Accurate and timely data submission meeting all federal reporting deadlines

Answer

The system is used only by the grant director

Answer

Data is entered only at program closeout

Answer

User access is unrestricted across the organization