Quality Assurance & Compliance Flashcards
7 cards from real CLT practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Quality Assurance & Compliance flashcards as text
Which encryption standard is most appropriate for transmitting confidential legal transcripts electronically?
Answer: AES-256 or equivalent strong encryption for all transmissions
AES-256 encryption provides industry-standard protection for sensitive legal documents in transit.
During a quality review, a transcriptionist realizes a colloquy was mistakenly attributed to the wrong attorney. This error must be corrected because:
Answer: Incorrect attribution misrepresents the record and could alter the legal meaning of statements
Misattributing statements to the wrong attorney changes the legal record and can affect how arguments and objections are interpreted.
What is a 'scope creep' risk in legal transcription quality assurance?
Answer: Transcriptionists making unauthorized editorial changes beyond verbatim transcription
Scope creep occurs when a transcriptionist edits, summarizes, or changes content beyond the verbatim mandate, compromising the official record.
Why is a secure file destruction policy important for a legal transcriptionist's practice?
Answer: It prevents unauthorized access to sensitive case information after project completion
Secure destruction of completed case files prevents data breaches and protects client confidentiality after the engagement ends.
A CLT who certifies a transcript is also certifying that:
Answer: They personally transcribed or supervised the transcription and it accurately reflects the recording
Certification means the CLT vouches for the transcript's accuracy and their direct involvement in its production.
When a deponent spells out a technical term or proper noun for the record, the transcriptionist should:
Answer: Transcribe the spelled-out letters and then use that spelling throughout the transcript
Transcribing the spoken spelling and applying it consistently ensures the deponent's intended spelling is honored throughout the record.
Which practice is considered a best-practice data retention policy for completed legal transcripts?
Answer: Retaining files for the period specified by contract, applicable law, or professional standards, then securely destroying them
Retention policies must balance legal obligations, contractual requirements, and client confidentiality, followed by secure destruction.