CDT Implementation & Configuration 3 — Questions and Answers
Question 1: A CDT professional is configuring document check-in/check-out functionality. What primary problem does this feature solve in a collaborative document environment?
- It speeds up document scanning throughput
- It prevents simultaneous edits that would cause version conflicts by locking the document to one editor at a time (Correct answer)
- It automatically converts documents to PDF upon upload
- It enforces document naming conventions
Correct answer: It prevents simultaneous edits that would cause version conflicts by locking the document to one editor at a time
Check-in/check-out locks a document while it is being edited, preventing multiple users from making conflicting changes simultaneously and ensuring version integrity.
Question 2: When setting up a document repository, an administrator must configure folder hierarchy depth. What risk is associated with creating excessively deep folder structures?
- Deeper folder structures automatically delete older documents
- Navigation becomes cumbersome and users may file documents inconsistently, undermining findability (Correct answer)
- The DMS will reject any folder structure with more than two levels
- Deeper folders increase OCR processing time
Correct answer: Navigation becomes cumbersome and users may file documents inconsistently, undermining findability
Excessively deep folder hierarchies frustrate users, leading to inconsistent filing practices and documents being placed in incorrect locations.
Question 3: During implementation, the project team must configure audit trail settings. Which events should be captured at minimum to satisfy typical compliance requirements?
- Only document creation events
- Document creation, access, modification, deletion, and permission changes (Correct answer)
- Only deletion events to track data loss
- Printer usage and paper consumption logs
Correct answer: Document creation, access, modification, deletion, and permission changes
Compliance frameworks typically require audit logs to capture the full document lifecycle including creation, access, edits, deletions, and any changes to security permissions.
Question 4: A CDT is configuring a DMS for a law firm that handles privileged communications. Which configuration setting is MOST important to implement immediately?
- Color scanning profiles for exhibit photographs
- Strict access controls with matter-level confidentiality restrictions and privilege flags (Correct answer)
- High-speed batch scanning throughput settings
- Automatic font normalization on uploaded Word documents
Correct answer: Strict access controls with matter-level confidentiality restrictions and privilege flags
Attorney-client privilege requires matter-level confidentiality controls that restrict document access to only authorized personnel on a specific case.
Question 5: When configuring email archiving within a DMS, which setting ensures regulatory compliance for email retention?
- Configuring the system to delete emails after 30 days by default
- Applying retention policies to captured emails based on subject matter classification and regulatory category (Correct answer)
- Storing only emails with attachments and discarding plain-text messages
- Archiving only emails sent by senior executives
Correct answer: Applying retention policies to captured emails based on subject matter classification and regulatory category
Regulatory compliance requires that email retention policies be applied based on the content and category of each email, not blanket rules or seniority-based selection.
Question 6: During DMS implementation, a CDT configures automatic document classification using machine learning. What training data requirement is critical for accurate classification?
- The training dataset should consist entirely of blank template documents
- A representative, labeled sample of each document type the system will classify in production (Correct answer)
- Only the most recently created documents should be used for training
- Training data must be exclusively in TIFF format
Correct answer: A representative, labeled sample of each document type the system will classify in production
Machine learning classifiers require a diverse, labeled dataset that accurately represents the variety of each document type the system will encounter in real use.
Question 7: A CDT is configuring barcode separator sheets for batch document scanning. What function do these separator sheets serve?
- They improve scanner bed cleaning during high-volume runs
- They signal the capture software to end one document and begin a new one, enabling automated batch splitting (Correct answer)
- They increase image resolution for adjacent pages
- They serve as cover pages added to every scanned document
Correct answer: They signal the capture software to end one document and begin a new one, enabling automated batch splitting
Barcode separator sheets are scanned in-line within a document batch; the capture software reads the barcode as a split signal, automatically dividing the batch into individual documents.
CDT Implementation & Configuration 3
A CDT professional is configuring document check-in/check-out functionality.
What primary problem does this feature solve in a collaborative document environment?