CDIA Storage, Retrieval & Security Management 5

Question 1

In document security, what is the purpose of digital rights management (DRM) applied to retrieved documents?

Accepted Answer

To control how recipients can use, print, or share a document after delivery

Answer

DRM enforces usage policies on distributed documents, restricting actions like printing, copying, or forwarding based on defined rights.

Question 2

What is the function of a document hash value (e.g., SHA-256) in a records management system?

Accepted Answer

Provides a unique fingerprint to verify the document has not been altered

Answer

A cryptographic hash produces a fixed-length fingerprint of a document's content; any alteration changes the hash, detecting tampering.

Question 3

Which storage media type offers the lowest cost per gigabyte for very long-term, infrequently accessed document archives?

Accepted Answer

Magnetic tape (LTO)

Answer

LTO magnetic tape has the lowest cost per gigabyte among major storage media and is widely used for deep archive tiers with infrequent access.

Question 4

What is the main risk of storing sensitive documents without applying access control lists (ACLs)?

Accepted Answer

Any authenticated user could view or modify restricted documents

Answer

Without ACLs, all authenticated users may access all documents regardless of sensitivity, violating confidentiality and compliance requirements.

Question 5

In a federated search architecture, what does the search system do when a user submits a query?

Accepted Answer

Simultaneously queries multiple separate repositories and merges results

Answer

Federated search dispatches a query to multiple disparate repositories in parallel and aggregates the results into a unified result set.

(CDIA) Certified Document Imaging Architect Practice Test