CDIA Storage, Retrieval & Security Management 4

Question 1

What is the key difference between a backup and an archive in document management?

Accepted Answer

Backups support recovery from failure; archives preserve records for long-term retention

Answer

Backups are for operational recovery after data loss, while archives preserve records for long-term compliance and historical reference.

Question 2

In access control for a document imaging system, what is a Role-Based Access Control (RBAC) model?

Accepted Answer

Access permissions assigned to roles that are then assigned to users

Answer

RBAC assigns permissions to defined roles (e.g., clerk, manager, auditor) and users inherit those permissions by role membership.

Question 3

Which standard defines requirements for electronic records management systems used in government and regulated industries?

Accepted Answer

DoD 5015.2

Answer

DoD 5015.2 is the Department of Defense standard for records management application design, widely adopted in government and regulated sectors.

Question 4

What does 'disaster recovery point objective (RPO)' define in a document storage context?

Accepted Answer

The maximum acceptable amount of data loss measured in time

Answer

RPO defines how far back in time data can be lost during a disaster—e.g., an RPO of 4 hours means up to 4 hours of document changes may be lost.

Question 5

Which encryption approach protects documents while they are stored on disk, regardless of who accesses the storage media?

Accepted Answer

Encryption at rest

Answer

Encryption at rest protects stored data by encrypting it on the storage medium, so stolen or improperly accessed media remains unreadable.

(CDIA) Certified Document Imaging Architect Practice Test