CDIA Records Management 2

Question 1

Which retention schedule trigger is used when records must be kept for a period starting from the date a contract expires?

Accepted Answer

Event-based trigger

Answer

An event-based trigger starts the retention clock from a specific business event, such as contract expiration, rather than the record's creation date.

Question 2

Under the Federal Rules of Civil Procedure (FRCP), what obligation does an organization have regarding potentially relevant electronically stored information (ESI) once litigation is reasonably anticipated?

Accepted Answer

Issue a litigation hold to suspend routine destruction

Answer

Once litigation is reasonably anticipated, organizations must issue a litigation hold that suspends normal retention and destruction schedules for potentially relevant records.

Question 3

What is the primary purpose of a records inventory in a records management program?

Accepted Answer

To identify and document all record series, locations, and formats

Answer

A records inventory identifies and documents all record series, their physical or digital locations, formats, and volumes, forming the foundation for a retention schedule.

Question 4

Which standard specifically addresses the long-term preservation of electronic documents in PDF format?

Accepted Answer

PDF/A (ISO 19005)

Answer

PDF/A (ISO 19005) is an ISO standard defining a subset of PDF for long-term archiving and preservation of electronic documents.

Question 5

In records management, what does 'vital records protection' primarily address?

Accepted Answer

Identifying and safeguarding records essential to resume operations after a disaster

Answer

Vital records protection focuses on identifying records critical to business continuity and ensuring they are protected and recoverable after a disaster or emergency.

(CDIA) Certified Document Imaging Architect Practice Test

(CDIA) Certified Document Imaging Architect Practice Test

CDIA Records Management 2