CDIA Document Management Systems 3

Question 1

A DMS that stores documents across multiple heterogeneous repositories and allows users to search all of them through a single interface is using which capability?

Accepted Answer

Federated search

Answer

Federated search queries multiple disparate repositories simultaneously and aggregates results in a unified interface.

Question 2

What is the function of a document stub in a hierarchical storage management (HSM) environment?

Accepted Answer

A pointer left in primary storage after the full document is migrated to cheaper media

Answer

When HSM migrates a document to secondary storage, it replaces the file with a stub — a small placeholder that transparently retrieves the document on demand.

Question 3

Which type of DMS metadata is automatically captured by the system without user input at the time of document creation or import?

Accepted Answer

System-generated metadata

Answer

System-generated (or system) metadata — such as creation date, file size, author from login, and document ID — is captured automatically by the DMS.

Question 4

In document workflow, what is a 'parallel route'?

Accepted Answer

A workflow step where multiple reviewers receive the document simultaneously

Answer

A parallel route sends the document to multiple participants at the same time, allowing concurrent review rather than sequential handoffs.

Question 5

What problem does single-instance storage (SIS) solve in a DMS?

Accepted Answer

Eliminating duplicate copies of identical files to reduce storage consumption

Answer

SIS detects identical files (by hash comparison) and stores only one physical copy, linking all references to it, thereby reducing storage footprint.

(CDIA) Certified Document Imaging Architect Practice Test

(CDIA) Certified Document Imaging Architect Practice Test

CDIA Document Management Systems 3