CDIA Compliance Standards 5

Question 1

Which standard defines the archival quality requirements for PDF files intended for long-term preservation, commonly used in compliant document imaging systems?

Accepted Answer

PDF/A (ISO 19005)

Answer

PDF/A (ISO 19005) is the ISO standard for long-term archival of PDF documents, restricting features that would impede future rendering.

Question 2

A CDIA practitioner is designing a system for a law firm. Which compliance principle requires that confidential client documents be inaccessible to attorneys not assigned to that matter?

Accepted Answer

Ethical wall (information barrier)

Answer

An ethical wall (also called a Chinese wall or information barrier) prevents attorneys and staff from accessing client files where a conflict of interest exists.

Question 3

Under the E-SIGN Act (Electronic Signatures in Global and National Commerce Act), what must an electronic signature do to be legally valid?

Accepted Answer

Demonstrate the signer's intent to sign and be logically associated with the signed record

Answer

The E-SIGN Act requires that an electronic signature demonstrate intent to sign and be associated with the contract or record being signed — no specific technology is mandated.

Question 4

When implementing document imaging for a government contractor, which regulation governs the protection of Controlled Unclassified Information (CUI) in non-federal systems?

Accepted Answer

NIST SP 800-171

Answer

NIST SP 800-171 specifies requirements for protecting CUI in non-federal information systems and organizations, including contractor environments.

Question 5

What is the purpose of a 'file plan' in a records management compliance program?

Accepted Answer

A structured classification scheme that organizes records into categories with associated retention and disposition instructions

Answer

A file plan organizes an organization's records into a logical hierarchy, mapping each record series to its retention schedule and disposition instructions.

(CDIA) Certified Document Imaging Architect Practice Test

(CDIA) Certified Document Imaging Architect Practice Test

CDIA Compliance Standards 5