Storage, Retrieval & Security Management Flashcards
7 cards from real CDIA practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Storage, Retrieval & Security Management flashcards as text
In document security, what is the purpose of digital rights management (DRM) applied to retrieved documents?
Answer: To control how recipients can use, print, or share a document after delivery
DRM enforces usage policies on distributed documents, restricting actions like printing, copying, or forwarding based on defined rights.
What is the function of a document hash value (e.g., SHA-256) in a records management system?
Answer: Provides a unique fingerprint to verify the document has not been altered
A cryptographic hash produces a fixed-length fingerprint of a document's content; any alteration changes the hash, detecting tampering.
Which storage media type offers the lowest cost per gigabyte for very long-term, infrequently accessed document archives?
Answer: Magnetic tape (LTO)
LTO magnetic tape has the lowest cost per gigabyte among major storage media and is widely used for deep archive tiers with infrequent access.
What is the main risk of storing sensitive documents without applying access control lists (ACLs)?
Answer: Any authenticated user could view or modify restricted documents
Without ACLs, all authenticated users may access all documents regardless of sensitivity, violating confidentiality and compliance requirements.
In a federated search architecture, what does the search system do when a user submits a query?
Answer: Simultaneously queries multiple separate repositories and merges results
Federated search dispatches a query to multiple disparate repositories in parallel and aggregates the results into a unified result set.
Which legal concept requires that electronic documents produced in litigation be provided in a usable, searchable format?
Answer: Electronic discovery (eDiscovery)
eDiscovery is the process of identifying, collecting, and producing electronically stored information in response to legal proceedings or investigations.
When designing a document storage system for compliance with HIPAA, which control is mandatory for documents containing Protected Health Information (PHI)?
Answer: Encryption of PHI both at rest and in transit
HIPAA's Security Rule requires covered entities to implement encryption safeguards to protect PHI stored or transmitted electronically.