Indexing & Metadata Management Flashcards
7 cards from real CDIA practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Indexing & Metadata Management flashcards as text
What is EXIF (Exchangeable Image File Format) metadata primarily used for?
Answer: Embedding camera settings and capture details within digital image files
EXIF metadata is automatically embedded by cameras and scanners within image files to record capture settings such as date, resolution, exposure, and device model.
What is IPTC metadata primarily used for in digital image management?
Answer: Storing editorial and descriptive information such as caption, keywords, and copyright
IPTC metadata, developed by the International Press Telecommunications Council, stores editorial data like captions, keywords, creator, and copyright information within image files.
What is hierarchical indexing?
Answer: Organizing index entries in a parent-child tree structure where categories contain subcategories
Hierarchical indexing organizes documents in a multi-level parent-child structure (e.g., Department > Project > Document Type), enabling both broad and specific navigation.
What is a document profile in an imaging system?
Answer: A predefined set of index fields and rules associated with a specific document type
A document profile defines the index fields, data types, validation rules, and access settings associated with a specific document class, ensuring consistent capture and storage.
Which technique uses natural language processing to understand document meaning and context beyond simple keyword matching for indexing?
Answer: Semantic indexing
Semantic indexing leverages NLP and ontologies to capture the meaning and relationships between concepts, enabling retrieval based on context rather than exact keyword matches.
When designing a document indexing schema, what is the primary concern with using too many index fields?
Answer: It increases data entry burden and error rates while adding storage overhead
Excessive index fields increase manual data entry time, introduce more opportunities for errors, and add database storage overhead without proportional retrieval benefit.
What is the function of a separator sheet in a batch scanning and indexing workflow?
Answer: To physically separate document batches and trigger automatic document boundary detection and index creation
Separator sheets (often carrying barcodes or patch codes) signal document boundaries in a scan batch, allowing the system to automatically split and assign index values to individual documents.