Indexing & Metadata Management Flashcards
7 cards from real CDIA practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Indexing & Metadata Management flashcards as text
What distinguishes descriptive metadata from administrative metadata?
Answer: Descriptive metadata describes content for discovery; administrative metadata supports management and preservation
Descriptive metadata (title, subject, keywords) facilitates discovery and identification, while administrative metadata (format, rights, provenance) supports resource management and preservation.
What is barcode indexing used for in a document imaging system?
Answer: Automatically capturing index values from barcodes printed on documents
Barcode indexing reads barcodes (1D or 2D) on documents to automatically populate index fields, reducing manual data entry and improving accuracy.
What is a taxonomy in document management?
Answer: A hierarchical classification structure used to organize documents into categories
A taxonomy is a hierarchical, structured classification system that organizes documents into categories and subcategories, improving browse and retrieval consistency.
What does XMP (Extensible Metadata Platform) allow in document imaging?
Answer: Embedding metadata directly into image and document files using a standardized XML framework
XMP, developed by Adobe, allows metadata to be embedded directly within file formats (JPEG, PDF, TIFF) using a standardized XML/RDF framework, making metadata portable with the file.
What is auto-classification in a document management system?
Answer: Automated assignment of document categories and index values using rules or machine learning
Auto-classification uses rule-based engines or machine learning to automatically assign document types, categories, and index values without manual operator input.
What is the purpose of a controlled vocabulary thesaurus in document indexing?
Answer: To define synonyms and related terms so users can find documents using variant search terms
A thesaurus in indexing maps synonyms, broader terms, and narrower terms so that searches using variant vocabulary still retrieve relevant documents.
Which metadata element would most commonly be used as the primary index key for invoices in an accounts payable document system?
Answer: Invoice number
The invoice number is the unique identifier that ties a scanned invoice document to related financial records, making it the natural primary index key for retrieval.