CCP Job Analysis and Documentation 2 — Questions and Answers
Question 1: Which job analysis method involves a trained analyst directly watching an employee perform tasks to gather data?
- Structured interview
- Observation method (Correct answer)
- Critical incident technique
- Work diary
Correct answer: Observation method
The observation method requires a trained analyst to directly watch and record an employee's activities as they occur.
Question 2: A job description's 'essential functions' section is legally significant primarily because it defines which duties must be performed:
- Without any accommodations under the ADA
- By the employee with or without reasonable accommodation (Correct answer)
- Only by employees without disabilities
- As a condition of continued employment regardless of disability
Correct answer: By the employee with or without reasonable accommodation
Under the ADA, essential functions are those a qualified individual must be able to perform with or without reasonable accommodation.
Question 3: The Position Analysis Questionnaire (PAQ) classifies job elements under which broad categories?
- Tasks, duties, responsibilities, and qualifications
- Information input, mental processes, work output, relationships, job context, and other job characteristics (Correct answer)
- KSAs, competencies, working conditions, and physical demands
- Job content, job context, job requirements, and job rewards
Correct answer: Information input, mental processes, work output, relationships, job context, and other job characteristics
The PAQ uses six divisions: information input, mental processes, work output, relationships with others, job context, and other job characteristics.
Question 4: When conducting a job analysis for compensation purposes, the primary goal is to:
- Identify training needs for the job incumbent
- Establish a factual basis for determining internal equity (Correct answer)
- Document performance standards for appraisal
- Satisfy OSHA recordkeeping requirements
Correct answer: Establish a factual basis for determining internal equity
For compensation, job analysis provides objective data about job content that supports defensible internal job valuation and equity decisions.
Question 5: A 'task inventory' as used in job analysis refers to:
- A ranked list of all employees performing a given job
- A comprehensive list of tasks performed in a job that respondents rate for importance and frequency (Correct answer)
- An inventory of tools and equipment used on the job
- A catalog of job families within the organization
Correct answer: A comprehensive list of tasks performed in a job that respondents rate for importance and frequency
A task inventory is a structured list of job tasks that incumbents or supervisors rate on dimensions such as frequency, importance, and time spent.
Question 6: Which statement best describes the difference between a job description and a job specification?
- A job description lists minimum qualifications; a job specification lists duties performed
- A job description covers job duties and responsibilities; a job specification covers worker requirements needed to perform those duties (Correct answer)
- A job description applies to exempt employees; a job specification applies to nonexempt employees
- A job description is written by HR; a job specification is written by the hiring manager
Correct answer: A job description covers job duties and responsibilities; a job specification covers worker requirements needed to perform those duties
Job descriptions document what the job entails (duties, tasks, working conditions), while job specifications document the minimum qualifications a worker needs.
Question 7: Under the FLSA, which factor is used to determine whether a job qualifies for the executive exemption?
- The job title includes the word 'manager' or 'director'
- The primary duty is management and the employee regularly directs two or more full-time employees (Correct answer)
- The employee earns above the highly compensated threshold regardless of duties
- The employee's pay is set on a fee basis rather than a salary basis
Correct answer: The primary duty is management and the employee regularly directs two or more full-time employees
The executive exemption requires that the employee's primary duty is management and that they customarily direct two or more full-time equivalent employees.
CCP Job Analysis and Documentation 2
Which job analysis method involves a trained analyst directly watching an employee perform tasks to gather data?