CCM Records Management & Evidence Handling 2

Question 1

What does 'records disposition' mean in court records management?

Accepted Answer

The authorized destruction, transfer, or archiving of records after their required retention period expires

Answer

The way records are organized in filing cabinets

Answer

The daily routing of incoming mail

Answer

The assignment of records to specific judges

Question 2

What is the difference between 'active' and 'inactive' court records?

Accepted Answer

Active records relate to open cases still being processed; inactive records relate to closed cases no longer in current use

Answer

Active records are electronic; inactive records are paper

Answer

Active records are public; inactive records are sealed

Answer

Active records are held by judges; inactive records are held by clerks

Question 3

What are 'court seals' and how do they authenticate court documents?

Accepted Answer

Official impressions or marks applied to court documents to certify their authenticity and official status

Answer

Decorative designs used on courtroom walls

Answer

Wax seals used only on historical documents

Answer

Security stamps applied only to criminal records

Question 4

When a case is appealed, what happens to the court records at the trial court level?

Accepted Answer

The trial court transmits a certified record of the proceedings to the appellate court while retaining its own copies

Answer

The trial court destroys its copies immediately

Answer

The trial court's records become sealed automatically

Answer

The parties are responsible for gathering their own records

Question 5

What is 'digital preservation' and why does it matter for court records?

Accepted Answer

Actively managing electronic records over time to ensure they remain accessible and authentic despite changing technology

Answer

Backing up records to a USB drive annually

Answer

Converting paper records to PDF only

Answer

Storing records on the court's website

Question 6

What does 'certified copy' of a court record mean and when is it required?

Accepted Answer

An official copy authenticated by the clerk of court that carries the same legal weight as the original document

Answer

A copy made by the judge personally

Answer

A photocopy of any court document

Answer

A copy reviewed by both attorneys