CCM Event Planning & Coordination 2

Question 1

A community association is planning its annual meeting. What should the manager confirm FIRST when selecting a date?

Accepted Answer

Governing documents' notice and quorum requirements

Answer

Bylaws and state law dictate notice periods and quorum, so the date must allow compliance.

Question 2

Which event budget practice best protects an association from overspending?

Accepted Answer

Including a contingency line of roughly 10% of the total

Answer

A contingency line absorbs unexpected costs without requiring extra board approval mid-event.

Question 3

When evaluating vendor bids for a community event, a manager should generally:

Accepted Answer

Compare scope, insurance, references and price on equal terms

Answer

Apples-to-apples comparison of scope, credentials and cost avoids poor value and conflicts of interest.

Question 4

Which document should a vendor provide before working at a community pool party?

Accepted Answer

A certificate of insurance naming the association as additional insured

Answer

A COI with additional insured status shifts liability risk away from the association.

Question 5

A planning committee member wants to sign a vendor contract on behalf of the association without board approval. The manager should:

Accepted Answer

Explain that only authorized officers or the board may bind the association

Answer

Contract authority rests with the board or those it delegates in writing.

CCM - Certified Community Manager Practice Test