Documentation & Record Management Flashcards
7 cards from real CCC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Management flashcards as text
What is the function of a Request for Information (RFI) log in project documentation?
Answer: To track clarification requests, responses, and their potential cost and schedule impacts
An RFI log provides a complete record of design clarifications that may affect cost or schedule, forming part of the project's change management documentation.
A cost consultant is preparing an estimate in a document management system. Which metadata field is MOST critical to record for estimate retrieval and audit purposes?
Answer: Estimate revision number, date, and author with scope description
Revision number, date, and author establish who prepared what version and when, enabling auditability and change history tracking.
What distinguishes a 'contingency' from a 'management reserve' in project cost documentation?
Answer: Contingency covers known-unknown risks within scope; management reserve covers unknown-unknown risks outside the PMB
Contingency is within the performance measurement baseline for identified risks; management reserve is outside the baseline for unforeseen events.
In a dispute involving cost overruns, which type of record carries the GREATEST evidentiary weight?
Answer: Contemporaneous daily reports signed by both parties at the time of the event
Contemporaneous signed records created at the time of events are the most credible evidence because they reflect conditions before any litigation bias.
What is the primary objective of performing a 'document close-out' at project completion?
Answer: To compile, archive, and transfer all project records per contractual requirements for future reference and warranty periods
Document close-out ensures all records are organized, archived, and accessible for warranty claims, future projects, audits, and legal purposes.
Which AACE recommended practice addresses the development and use of historical cost databases for estimating?
Answer: AACE RP 11R-88 (or its updates) on Required Skills and Knowledge for Cost Engineering
Historical cost data collection and application is addressed in foundational AACE practices related to cost engineering knowledge and parametric estimating.
When should a cost consultant issue a revised cost estimate, and what must accompany it?
Answer: Whenever scope, schedule, or basis assumptions change materially, accompanied by a basis of estimate document noting all changes
A revised estimate must be triggered by material changes and accompanied by a basis of estimate documenting what changed and why, to maintain an audit trail.