Documentation & Record Management Flashcards
7 cards from real CCC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Management flashcards as text
What does a 'cost baseline' document in project controls, and when is it formally approved?
Answer: It documents the approved time-phased budget and is approved before project execution begins
The cost baseline is a time-phased approved budget used to measure, monitor, and control cost performance and is established prior to execution.
Which documentation best supports a contractor's claim for extended general conditions costs due to owner-caused delay?
Answer: Daily logs, time-impact analyses, and contemporaneous correspondence linking delay to owner actions
Contemporaneous records that establish causation between owner actions and delay-related cost impacts are the strongest evidence in delay claims.
In earned value management, what document records the authorized budget for each control account?
Answer: Control Account Plan (CAP)
The Control Account Plan defines scope, schedule, budget, and responsible manager for each control account within the WBS.
A Certified Cost Consultant is reviewing project files and finds two different versions of a drawing used for quantity takeoff. What is the CORRECT action?
Answer: Identify the latest issued-for-construction revision and document which version was used in the estimate
Estimates must reference the latest contractually issued drawing revision, and the specific revision used must be documented to ensure the estimate is defensible.
What is the purpose of a document control numbering system on a large capital project?
Answer: To uniquely identify, track, and retrieve each document throughout the project lifecycle
A numbering system ensures every document has a unique identifier enabling accurate retrieval, revision tracking, and distribution control.
Which of the following best describes 'as-built' cost records?
Answer: Final documented costs reflecting actual expenditures after project completion, used for benchmarking future estimates
As-built cost records capture actual final costs and serve as historical benchmarks for parametric estimating on future projects.
Under FAR (Federal Acquisition Regulations), which cost accounting requirement applies to contractors with significant government contracts?
Answer: Cost Accounting Standards (CAS) compliance requiring consistent cost allocation methods
CAS requires covered contractors to follow specific, consistent standards for measuring, assigning, and allocating costs on government contracts.