CAPM Project Documentation & Reporting 5 — Questions and Answers
Question 1: A project manager notices that actual costs are consistently higher than planned. Which document should be reviewed to understand the approved cost baseline?
- Cost management plan
- Cost baseline (Correct answer)
- Resource breakdown structure
- Procurement documentation
Correct answer: Cost baseline
The cost baseline is the approved version of the time-phased project budget, used as a basis for comparison with actual results.
Question 2: Which project document describes the roles, responsibilities, and reporting relationships of the project team?
- Stakeholder register
- Resource management plan (Correct answer)
- RACI matrix only
- Communications management plan
Correct answer: Resource management plan
The resource management plan describes how team roles and responsibilities are defined, acquired, managed, and eventually released from the project.
Question 3: A project sponsor asks the project manager for a one-page summary showing the overall health of the project. The BEST document to provide is:
- The full project management plan
- A dashboard or executive summary report (Correct answer)
- The detailed WBS dictionary
- The risk register
Correct answer: A dashboard or executive summary report
A dashboard or executive summary report presents key performance indicators and project health indicators in a concise format suitable for senior leadership.
Question 4: When a project team member completes a deliverable, work performance data is collected. This data is THEN analyzed to produce:
- A change request
- Work performance information (Correct answer)
- An issue log entry
- A risk response plan
Correct answer: Work performance information
Raw work performance data is analyzed in the context of plan versus actual comparisons to produce work performance information.
Question 5: A project manager maintains a log that tracks all changes submitted, their status, and outcomes throughout the project. This is called a:
- Issue log
- Risk register
- Change log (Correct answer)
- Assumption log
Correct answer: Change log
A change log is a document used to track all change requests submitted during the project, including their current status and final disposition.
Question 6: Which of the following is an example of a PULL communication method used in project reporting?
- Sending a weekly status email to all stakeholders
- Presenting a report during a team meeting
- Posting project updates on an intranet that stakeholders can access on demand (Correct answer)
- Calling a stakeholder to discuss a critical issue
Correct answer: Posting project updates on an intranet that stakeholders can access on demand
Pull communication places information in a central location that recipients can access at their own discretion, such as an intranet portal or document repository.
Question 7: A project manager is creating documentation to describe what the project will produce, what work is required, and what is excluded from scope. This document is BEST known as:
- Project charter
- Project scope statement (Correct answer)
- Work breakdown structure
- Requirements documentation
Correct answer: Project scope statement
The project scope statement describes the product scope, project deliverables, assumptions, constraints, and explicitly defines what is out of scope.
CAPM Project Documentation & Reporting 5
A project manager notices that actual costs are consistently higher than planned.
Which document should be reviewed to understand the approved cost baseline?