CAPM Project Documentation & Reporting 4 — Questions and Answers
Question 1: A project manager must archive all project documents at closure. The PRIMARY purpose of this archiving is to:
- Satisfy regulatory requirements only
- Support future projects with historical information (Correct answer)
- Remove outdated information from active systems
- Provide evidence for stakeholder disputes
Correct answer: Support future projects with historical information
Archived project documents serve as organizational process assets that provide historical information and lessons learned for future projects.
Question 2: The PMBOK Guide describes 'work performance data' as:
- Analyzed performance information used in reports
- Raw observations and measurements from project activities (Correct answer)
- Approved change requests affecting scope
- Forecasts of future project completion
Correct answer: Raw observations and measurements from project activities
Work performance data is the raw observations and measurements identified during execution of project work, before analysis.
Question 3: A project manager receives a change request that will affect the project schedule and budget. Which document must be updated AFTER the change is approved?
- Project charter
- Project management plan baseline (Correct answer)
- Business case
- Stakeholder register
Correct answer: Project management plan baseline
Approved changes require updates to the relevant project management plan baselines such as the schedule baseline and cost baseline.
Question 4: In the context of project reporting, what does a milestone chart PRIMARILY show?
- Detailed task durations and dependencies
- Key scheduled events or significant points in the project (Correct answer)
- Resource allocation across the project timeline
- Earned value versus planned value
Correct answer: Key scheduled events or significant points in the project
A milestone chart shows key events or significant points in time, making it easy to communicate high-level schedule status to stakeholders.
Question 5: Which of the following BEST describes the relationship between work performance data, work performance information, and work performance reports?
- They are three names for the same document used at different project stages
- Data is raw, information is analyzed data, and reports present information for decisions (Correct answer)
- Reports are created first, then converted into information, then into data
- Information is collected from reports and then converted to raw data
Correct answer: Data is raw, information is analyzed data, and reports present information for decisions
Work performance data is raw input, work performance information is the result of analyzing that data, and work performance reports package the information for stakeholder communication.
Question 6: A project manager is closing a phase and wants to document what went well and what should be improved. Where should this information PRIMARILY be recorded?
- Risk register
- Issue log
- Lessons learned register (Correct answer)
- Change log
Correct answer: Lessons learned register
The lessons learned register captures knowledge gained during the project so it can be shared and used to improve future phases and projects.
Question 7: Which type of communication is MOST appropriate when a project manager needs to formally document a decision made during a stakeholder meeting?
- Informal verbal communication
- Written formal communication (Correct answer)
- Informal written communication
- Push communication via email blast
Correct answer: Written formal communication
Formal written communication such as meeting minutes or decision logs is most appropriate for officially documenting decisions for accountability and future reference.
CAPM Project Documentation & Reporting 4
A project manager must archive all project documents at closure.
The PRIMARY purpose of this archiving is to: